How to Properly Forward Emails
Please, Please, Please don't send me 10 attachments inside an attachment of improper forwarding. I don't want to read what you have send if I have to go around my elbow to get to my backside, if you know what I mean.
MAKING IMPROPER, PROPER
When you open an e-mail and someone has improperly sent it to you, (you will know this by the multiple times you have to open an email inside an email) be kind and hit the forward button from inside the very window that you are seeing the content. Or, just copy and paste the content in a new email. If not you have just added another attached .eml and made for a messy and maddening receival. Remember, forward from the email that has the ACTUAL content in it. I don't think I can be any clearer than that. If you are confused then just call for a lesson.
Now of course if you don't see this then someone did not forward to you improperly and you can move on.
THE CC: AND TO: FIELDS
Only cc: a person if they have some sort of involvement with the message you are sending. When you send an email using the TO: or CC: fields to more than one person, everyone can see whom you have sent this email too as well as their email addresses.
THE BCC:, OH YEAH
When you are forwarding an email to multiple people, it is best to use the BCC: field for everyone. This makes for a nice CLEAN MASS MESSAGE. BCC stands for Blind Carbon Copy, just in case you where wondering.
CLEAN UP THAT FORWARD HISTORYYou have properly set your forwarded email up and put your multiple email addresses in the BCC: filed. Good for you! Now make sure to delete the previous email addresses of those before you. You will find this in the body of the letter, pretty messy eh?. Highlight what you need to get rid of and hit the delete key. Of course you will not have to do this if you have just simply copied the content and pasted in a new letter. Now that you have your email all ready to go and properly formatted you may now hit the send button.
Congratulations, you have just made several friends that will actually read your emails when you send them.
Recap:
1. Forward from the email with the content, this is the actual letter that is opened. Or just copy and paste the content in a new email.
2. Add your multiple addresses in the BCC: field only unless these people are all involved.
3. Finally clean up the emails addresses from the body, if need be and send her on her way.
Now you need to forward this info to anyone that doesn't know proper email forwarding etiquette. PLEASE!!!!!
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